The central admissions department checks that each applicant meets the minimum entry requirements for each course. For most applicants this is done automatically and only in a small number of cases is a member of staff required to intervene manually.

Those applicants that do not meet the minimum entry requirements and have no circumstances that might enable them to be considered further are allocated a standard code. All such rejected applicants are then automatically sent a communication by UCAS, which advises them of the rejection and encourages them to seek further IAG. UCAS, advised by admissions practitioners, maintains a vocabulary of standard terms, codes and definitions for use by HEIs.

This university also has a policy of providing similar information to the applicant's account on the university website, so that the applicant can read it when they next log in.

Anne's application does meet the minimum entry requirements, so it is referred (electronically) to the Law Department for assessment. Howard MacDonald, the Admissions Tutor for the LLB in Law assesses Anne's application by logging in to the university's secure website from home at the weekend. He notes that she has not made clear in her Personal Statement why she wants to study Law, and, as one of the assessment criteria for the course is 'ability to express ideas clearly and effectively', she does not score as highly in this area as other applicants. Admissions staff later code the reason for rejection with a standard code referring to the Personal Statement.